Style Guide

(CMS Scientific)

Note: Cape Breton University Press uses both CMS Humanities and Scientific Style. Upon acceptance, the editor will advise which style is acceptable.

Style Manual & Dictionary

Style manual: Chicago Manual of Style, 15th ed. Some exceptions are noted below.

Dictionary: Canadian Oxford Dictionary (Second Edition, 2004). Some exceptions are noted below.

General

Double space the entire manuscript.
Paginate the manuscript.
Use a 12-point serif font (e.g., Times Roman, Garamond, Palatino) throughout the manuscript.
If the manuscript has more than one level of subheads, either differentiate them visually, using bolding, underlining, etc., or type A, B, or C at the beginning of each subhead, as appropriate.
Use the Canadian Oxford Dictionary, second edition (2004) for English spellings (-our, -elled, -ize, etc.).
Use italics (instead of underlining) for all references to book and journal titles.
Use italics for non-English words in the text; otherwise, keep italics to an absolute minimum. Proper names in non-English languages are not italicized.
Submit the hard copy with the author's name, affiliation, and contact information (address, telephone, fax, e-mail) on a separate title page.
Only the title of the manuscript should appear, in bold and centred, at the top of the first page each of the hard copies. The author's name must not appear anywhere on the hard copies of the manuscript.

Conditions of Publication

Submission of an original manuscript to UCCB Press indicates that it represents original work not previously published, that it is not being considered elsewhere for publication, and that if accepted for publication, it will not be published elsewhere in the same form or in translation without the prior consent of the editors. Manuscripts accepted for publication require submission of one final hard copy and an electronic version in Word Perfect or Word for PC format, or RTF for Macs.
Manuscripts are NOT acceptable in Microsoft Works. If on disc, the manuscript must be clearly labelled with the author's name, file name, software name and version, and operating system (e.g., John Doe, Doe.txt, Word 5.0, Mac). The electronic and paper versions of the final manuscript must be identical. Please keep formatting to a minimum; if using endnotes, provide them separately (endnotes imbedded in your word processing program do not always come through and must be provided as non-imbedded text)

Our Copy Editing Rules

Numerals: Spell out whole numbers from one to one hundred, except as a percentage, round numbers (five thousand), any number ending a sentence. Consecutive numbers use 2 digits (e.g., 418-19; except for: 104-5).

Percentages: Use numerals and “per cent,” e.g. 54 per cent.

Dates: Month, day, year, e.g., in text: June 11, 2004; in references: 11 June 2004. Decades: 1960s — do not use an apostrophe. Spell out months, do not abbreviate (January, November).

Centuries: Write references to centuries in numeral form, e.g., “Communication in the 19th century;” or “In 19th-century communication” (hyphenate only as adjective).

Eras: Please use BCE (Before Current Era) and CE (Current Era) rather than B.C. and A.D.

Titles and subtitles: Capitalize article titles and subtitles, except words such as the, of, and, on, and prepositions such as during, for, through, among, since.

Serial commas are not used except where required for clarity (e.g., oranges, apples and bananas).

Dashes: do not require space intervals—format without them.

Emphases: Minimize italics. Do not use bold or exclamation marks.

Sentences: please separate by once space only.

Personal initials: Two or more initials should be separated with a word space (e.g., E. A. Poe).

Possessives: Use s's (e.g., Innis's, Jones's) except when it is hard to say or grates on the ear.

Articles with two or more authors: Use “and” and not “&” in authors' names

Enumeration of points:

• use (a) or (b) etc. within paragraphs
• use 1. or 2. for separate paragraphs in a series

Quotes: “Quotation marks” are to be used, not single quote marks. Apostrophes are used for quotes within quotes. Commas and periods should be placed inside closing quotation mark. Exclamations and question marks should appear outside closing quote marks, unless they are also part of said quotation.

Ellipsis points: [space]…[space]; end of sentence: [period + ellipsis pts] .…

Where paragraph has been omitted, indent new paragraph and begin with ellipsis.

Indent quotes of more than forty words.

Spelling: Use Canadian Oxford Dictionary second ed.

• Use “-our” endings (e.g., labour, behaviour, flavour…)
• Use “z” spellings (e.g. analyze, analyzed, characterize, etc.)

Common spelling concerns:

acknowledgement
adviser
benefited, benefiting
centre, centred, centring
cheque
coefficient
email
enrolment
focused, focuses, focusing
fulfill, fulfilled
Internet
interrelated

judgement
licence = noun; license = verb
modelled
multi (no hyphen, usually)
naive; naïvete
program (but programmed, programming)
sizable
skeptical
skilful
totalled
travelled

Abbreviations

CBC, CEO, RAF , USA , NS, PhD, BCE, CE, but U.S. , U.K.

Roman or Italic Type

Where Latin or non-English terms are part of the common lexicon, use Roman (e.g., et al.). [ sic ] (italic within square brackets). Non-English words should be italicized, except proper names.

Hyphenated and compound words

• hyphenation allowed (Refer to Canadian Oxford Dictionary second ed. for hyphen placement.)
• maximum 3 hyphens in a row
• minimum letters before or after = 3
• do not hyphenate words ending in “ly”

audiovisual
burnout
caregiver
cooperate
coordinate
cutbacks
daycare
decision-maker; decision-making
deregulate; deregulating
filmmaker; filmmaking
home page
Internet
lifelong
marketplace
markup
mindset
multi (no hyphen, usually)

on-site
policy-maker; policy-making
postmodern
postwar
poststructural
pre-eminent
pre-empt
re-elect
re-enact
reincorporate
reinforce
socio-economic
subnational, subpopulation, subsample
trade-off
website
workplace
world view
World Wide Web

Images

Black-and-white photographs or illustrations may be submitted to accompany a manuscript. Submit as camera-ready art (b&w glossy, laser printout) or in electronic format (JPEG, PDF, PostScript, TIFF, etc.). Slides may also be submitted. All copyright clearance is the responsibility of the author and must accompany the final manuscript. The decision to include images in publication is the responsibility of the editor

CMS Documentation (Scientific Style)

Note: Cape Breton University Press uses both CMS Humanities and Scientific Style. Upon acceptance, the editor will advise which style is acceptable.

Endnotes

Use explanatory notes only where additional explanations are absolutely necessary and not easily incorporated in the text.
For documentation of sources, use endnotes, not footnotes. Note numbers consecutively throughout the paper, using a raised number (superscript) that corresponds to the number of the note.

Documentation

The editorial staff of Cape Breton University Press has developed the following documentation guide to assist authors in the preparation of their manuscripts for publication. Please adhere to the following reference format within the body of your text as well as in the list of references at the end of your paper. The reference list is double-spaced. (The following examples are a combination of REAL and FICTIONAL sources.)

In-text Citations

Identify a source by author, year, and page number where applicable (Herman 1987: 13). You can often incorporate the relevant name into your sentence. Otherwise, put this information in parenthesis at the end of your reference.

Example:

In this instance, vernacular architecture is more than an amalgam of traditional ideas and local materials combined with new building processes. Suggesting it can lead to a deeper understanding of people and society, Herman remarks that “elements are brought together in individual buildings and manipulated as media for expressions of thought, everyday interaction, and the signification of social and cultural relationships and meanings” (1987: 13).

or:

“Buildings, like poems and rituals, realize culture (Glassie 2000: 17).

Endnotes

Endnotes, are reserved for brief parenthetical, explanatory information. They ARE NOT used to indicate sources.

References or Work Cited

References cited should be included at the end of the text using the following style. DO NOT include a full list of texts CONSULTED, only those references noted in the body of the work.

Book by One Author

Deetz, James. 1977. In Small Things Forgotten: The Archaeology of Early American Life. New York : Doubleday.

Book by Two Authors

Ennals, Peter and Deryck W. Holdsworth. 1998. Homeplace: The Making of the Canadian Dwelling over Three Centuries . Toronto : University of Toronto Press.

Two or More Books by the Same Author

References by the same author are arranged chronologically, with the earlier date of publication listed first. For the second and subsequent references by the same author use three em dashes in place of the name.

Glassie, Henry. 2000. Vernacular Architecture . Bloomington : Indiana University Press.

———. 2006. The Stars of Ballymenone . Bloomington : Indiana University Press.

Author with Two Publications in the Same Year

Distinguish between the publications with small case a, b, c etc. in text as well as in your references page.

Pocius, Gerald L. 1988a. Gossip, Rhetoric, and Objects: A Sociolinguistic Approach to Newfoundland Furniture. In Perspectives on American Furniture , ed. Gerald W.R. Ward, 303-45. New York : Norton, for Winterthur Museum .

———. 1988b. The Mummers Song in Newfoundland : Intellectuals, Revivalists, and Cultural Nativism. Newfoundland Studies 4: 57-85.

Single-authored Book with Editor and/or Translator

Dugas, Arnold. 1990. What Our Spaces Say About Us . Ed. Jason B. Fulcrum. Trans. Raymond Kennedy and Adam Matthews. Toronto : City Press.

Books by a Group, Corporate or Government Agency

Gaelic Society of Cape Breton . 2005. Bilingual Road Signs Translated . Sydney : Cape Breton University Press.

One Selection from an Anthology or an Edited Book

Frank, David. 1985. Tradition and Culture in the Cape Breton Mining Community in the Early Twentieth Century. In Cape Breton at 200 , ed. Kenneth Donovan, 203-18. Sydney : University College of Cape Breton Press.

Anthology or Edited Book

Greenhill, Pauline and Diane Tye, eds. 1997. Undisciplined Women . Montreal : McGill-Queen's University Press.

A Multi-volume Book

Kalman, Harold. 1994. A History of Canadian Architecture. 2 vols.

Cambridge : Harvard University Press.

Unpublished Dissertation or Essay

Fitzpatrick, Blake. 2002. Making Visible: Photography Witnessing and the Nuclear Era . PhD dissertation, University of Toronto .

Article from a Daily Newspaper

Foot, Richard. 2002. Prototype for Minivan Has Washer, Dryer, Fridge, Vacuum. National Post , 23 November, A2.

Book Review

Brodie, Ian. 2005. Review of Of Corpse: Death and Humor in Folklore and Popular Culture , by Peter Narváez, ed. Ethnologies 27 (1), 342-46.

Article in a Journal with Number Only

Mercier, Caroline. 2006. Des gages d'amour pour la traite des fourrures: Transferts de sens et réappropriations des bagues «jésuites» à motif L-Coeur et des bagues à motif foi en Amérique du Nord-est aux XVII e et XVIII e siècles. Material Culture Review 63 (Spring): 28-41.

Article in a Journal with Volume and Issue Numbers

Holly, Donald H. Jr. and Casey E. Cordy. 2007 What's In a Coin? Reading the Material Culture of Legend Tripping and Other Activities. Journal of American Folklore 120 (477): 335-54.

Lecture, Speech, Address

MacKinnon, Richard. 2006. Protest Song and Verse in Cape Breton Island . Paper presented at the annual meeting of the Folklore Studies Association of Canada, Toronto , 27 May.

Media (Film, Videotape, etc.)

MacDonald, Joe and John Paskievich, producers. 1989. The Old Believers . Film, Montreal : National Film Board of Canada .

Recording

Cormier, Joseph, performer. 1974. The Dances Down Home . LP Record (33 1/3 rpm), Massachusetts : Rounder Records.

Live Performance

Best, Anita, performer. 2001. Christmas from the Coast . Live Performance, Winnipeg , MB : Walker Theatre , 21 December.

Radio or Television Program

Roberts, Sheila, writer and performer. 1998. Songs of Summer . Radio Program, Saint John , NB : CBC Radio, 8 July.

Personal Communications

Letters, conversations, etc. are not included in the references. The communication should be cited, after obtaining permission, in the text with a parenthetical notation that it is a personal communication.

Example:

"Like all the others, I carried my lunch in a tin can" (Cecil Mann, personal communication).

Electronic Sources

Information from online sources that your readers CANNOT access--many e-mail messages and bulletin board communications, for example--should be treated as personal communications. Otherwise use the following style (Note: do not put a period after the URL).

Knowles, Ralph. 2006. Ritual House: Drawing on Nature's Rhythms for Architecture and Urban Design . Retrieved 17 July.

http://www.islandpress.org/greenliving/architec_sus.html.

Website

If you cite a web site and not a specific document in your writing, give only its URL and retrieval date.

Example:

An overview of the ways in which family life in Canada has changed can be accessed online.

http://www.vifamily.ca/library/cft/cft.html (retrieved 2006, 17 July).

Interviews

Give the same basic information as would be found in any citation. Include deposit or catalogue information if applicable.

MacDonald, Beverly. 2006. Interview by Shamos O'Donnell. Halifax , 30 June. (BM2006-35).

Timmons, Leanne. 2004. Interview by Brenda Kelloway. St. John's , 28 July. (MUNFLA 04-86).

End of Document